Exhibitor Resources

Information Center for Current Exhibitors

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Exhibitor Resources
MuseumExpo Education
Promotional Opportunities
MuseumExpo Floor Plan

Exhibitor Resources

Congratulations on deciding to take your business to the next level at #AAM2023! Below you will find all the logistical information to make your presence at the MuseumExpo a success.

2023 AAM Annual Meeting & MuseumExpo Location and Dates

Exhibitor Move-In*

*Please Note: For select booths located in Hall F, there will be limited move-in hours. Please see booths within dotted lines on floor plan for details.

Exhibitor Move-Out*

*Hours are subject to change

Registration

Exhibiting companies are entitled to a specific number of complimentary registrations based on the size of their purchased booth. Exhibiting companies may register additional booth personnel above the allotted comp amount at $425 per person.

10 x 10	2 complimentary registrations
10 x 20	4 complimentary registrations
10 x 30	6 complimentary registrations
20 x 20	8 complimentary registrations

Hotel/Travel Arrangements

The AAM Annual Meeting & MuseumExpo housing block offers a wide array of hotels to choose from—each with a unique vibe and short distance away from the venue!

Secure the best available rates by booking your hotel stay directly through our official housing partner, IMN solutions. Visit the Official Housing Site to book your room before April 21, 2023, for the best rates. If you have any questions regarding reservations, please contact IMN Solutions at aamhousing@imnsolutions.com or by calling (571) 302-8405. Agents are available 9:00am to 7:00pm Eastern Time, Monday through Friday.

Beware of Housing Scams

AAM is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing for the AAM Annual Meeting & MuseumExpo. Please note that the website listed above is the only site through which users can confirm a hotel room. AAM cannot guarantee your housing if you purchase using an illegitimate website.

Exhibitor Service Kit (Available February 2023)!

The service kit provides all the information you’ll need to prepare your booth for the conference, shipping, carpet, booth furnishings, electricity, and all other services. If you have any questions, please contact Freeman, AAM’s official general services contractor:  

Freeman Quick Facts Form
Email Freeman
Freeman Website
MuseumExpo 2023 Rules and Regulations
Phone: 888-508-5054

Exhibitor Newsletters

Exhibitor newsletters are sent monthly beginning in February to keep you informed of the most up-to-date information regarding the Annual Meeting & MuseumExpo. Links to these newsletters will be added here beginning in January.

MuseumExpo 2023 Official Contractors

• Freeman – Booth Rentals (carpet, furniture, structures), Material Handling, Shipping, Labor
• Projection AV – Audio/Visual Rentals; Order form can be found in the Exhibitor Service Kit
• Smart City- Electrical and Internet: Order forms and links will be available in the Exhibitor Service Kit. 
• Catering – Order forms and links will be available in the Exhibitor Service Kit. 
• Housing – IMN Solutions

*NOTE: If you receive emails or phone call solicitations from any company other than those listed above, please disregard them as they are not associated with #AAM2023 or contact Shelon Atwater to confirm if the company is affiliated with #AAM2023.

Questions? Please Contact:

Shelon Atwater
satwater@aam-us.org

MuseumExpo Education and Business Suites

MuseumExpo Show Floor Presentations

30-minute time slots available, $1200 per session

MuseumExpo Solution Center Theaters will provide you 30 minutes of personal time with customers during exhibit hall hours. As an exhibitor this is an opportunity to engage with annual meeting attendees on the show floor to share solutions, best practices and what’s new in the museum industry These 30-minute presentations are included as part of the Annual Meeting and MuseumExpo conference programming.

Available Friday and Saturday only. Presentations will be held in the exhibit hall.

Please contact Shelon Atwater for additional information.

Friday, May 19 timeslots:

• 10:30 – 11 am
• 11:30 am – 12 pm
• 12:30 – 1 pm
• 1:30 – 2 pm
• 3:15 – 4:45 pm
• 5 – 5:30 pm

Saturday, May 20 timeslots:

• 9:15 – 9:45 am
• 12:30 – 1 pm
• 1:30 – 2 pm
• 4:15 – 4:45 pm
• 5 – 5:30 pm

Theater presentations are on a first come first serve basis.

Session Room Presentations

60-minute time slots available, $2400 per session

As an exhibitor or sponsor this is an opportunity to engage with annual meeting attendees outside of the exhibit hall to share solutions, best practices and what’s new in the museum industry.  These 60-minute presentations are included as part of the Annual Meeting and MuseumExpo conference programming and are promoted as presentations providing solutions to daily challenges, best practices or trends, and case studies with museum clients.  There’s never been a better chance to thoroughly promote and demonstrate the features of your products or services – but space is limited so reserve yours today

Available Sunday only. Presentations will be held in a session room.

Please contact Shelon Atwater for additional information

Sunday, May 21 timeslots:

• 7:30 – 8:30 am
• 9 – 10 am
• 10:30 – 11:30 am
• 1:30 – 2:30 pm
• 3 – 4 pm

Session Room presentations are on a first come first serve basis.

New! Private Meeting Rooms/Business Suites

A limited number of Exhibitor Suites are available on a first-come, first-served basis at the convention center. Discuss strategy, new market trends with your customers or use the space for company meetings, sales consultations or focus groups. Located on the exhibit floor, suites are open during exhibit hours and are only available to exhibiting companies. Please contact Shelon Atwater; satwater@aam-us.org.

Promotional Opportunities

Attendee Mailing List

Many attendees plan ahead to decide which exhibitors they will visit at the meeting. Promote your presence to them before they make this decision with the AAM 2023 Attendee Mailing List. As a benefit of exhibiting at MuseumExpo 2023 your company is entitled to one complimentary attendee mailing list to promote your company’s participation, products, and services.

The Attendee List includes each attendee’s name, organization, title, and mailing address. E-mail addresses are not included. 

Enhanced Exhibitor Listing

Attendees use the online directory and floor plan to learn about products and services offered by exhibitors to plan their booth visits. A complimentary standard listing is provided to all exhibitors; however, your company can upgrade their listing. Enhanced listing for increased exposure. Features include displaying your press releases, videos, highlighted listings, documents and more.

Why enhance your exhibitor listing?

• Enhanced listings get more views and more web clicks
• Show attendees why they should visit your booth
• Make your company stand out from the crowd

Exhibitor Toolkit 

Let your customers and prospects know you will be exhibiting at the AAM Annual Meeting & MuseumExpo.  Place your company name in front of attendees long before they enter the Colorado Convention Center. The earlier you start, the more successful you’ll be at driving your target audience to your booth! Utilize the below resources to promote your participation.

Use the Exhibitor Toolkit to:

• Use sample email copy to start your pre-show outreach early to draw the right customers to your exhibit booth by sharing event information on your website, in newsletters, and email outreach.
• Use sample social media copy to join the online conversation before, during, and after #AAM2023 by posting on Facebook, Twitter, or LinkedIn and tagging your posts with the official hashtag #AAM2023
• Add promotional graphics to your #AAM2023 outreach

Sponsorship and Advertising Opportunities

Maximize your company’s presence at the event by taking advantage of available sponsorship and advertising opportunities.

Convention Center Promotional Opportunities (Available February 2023)

These promotional opportunities are a great way to build brand awareness and position as a leader in the museum marketplace.

• Be first in the minds of attendees
• Enhance your company’s visibility
• Stand out from the competition
• Drive traffic to your booth