Exhibitor Resources

Information Center for Current Exhibitors

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Exhibitor Resources
Exhibitor Registration
MuseumExpo Education
Promotional Opportunities
MuseumExpo Floor Plan

Exhibitor Resources

Congratulations on deciding to take your business to the next level at AAM 2025! Below you will find all the logistical information to make your presence at the MuseumExpo a success.

2025 AAM Annual Meeting & MuseumExpo Location and Dates

Exhibitor Move-In*

Exhibitor Move-Out*

*Hours are subject to change

Registration

Exhibiting companies are entitled to a specific number of complimentary registrations based on the size of their purchased booth. Exhibiting companies may register additional booth personnel above the allotted comp amount at $470 per person.

10 x 10	2 complimentary registrations
10 x 20	4 complimentary registrations
10 x 30	6 complimentary registrations
20 x 20	8 complimentary registrations

Hotel/Airline Discounts

Secure the best available rates by booking your hotel stay directly through our official housing partner, IMN solutions. Visit the Official Housing Site to book your room before April 8, 2025, for the best rates. Traveling by plane? Select airlines are offering attendees airfare discounts.

Beware of Housing Scams

AAM is aware that one or more unauthorized companies are using deceptive advertising methods to direct users to fraudulent websites that purport to offer housing for the AAM Annual Meeting & MuseumExpo. Please note that the website listed above is the only site through which users can confirm a hotel room. AAM cannot guarantee your housing if you purchase using an illegitimate website.

Exhibitor Service Kit

The exhibitor service kit provides all the information you’ll need to prepare your booth for the conference, shipping, carpet, booth furnishings, electricity, and all other services. If you have any questions, please contact Freeman, AAM’s official general services contractor:  

Email Freeman

Freeman Quick Facts Form
Freeman FAQ’s
MuseumExpo 2025 Rules and Regulations
Phone: 888-508-5054

Exhibitor Newsletters

Exhibitor newsletters are sent monthly beginning in January to keep you informed of the most up-to-date information regarding the Annual Meeting & MuseumExpo.

January exhibitor newsletter
February exhibitor newsletter

MuseumExpo 2025 Official Contractors

• Freeman – Booth Rentals (carpet, furniture, structures), Material Handling, Shipping, Labor
• Freeman AV – Audio/Visual Rentals; Order form can be found in the Exhibitor Service Kit
• Freeman Electrical: Order forms and links will be available in the Exhibitor Service Kit. 
• Smart City: Order forms and links will be available in the Exhibitor Service Kit. 
• Levy-Catering – Order forms and links will be available in the Exhibitor Service Kit. 
• Housing – IMN Solutions
• Lead Retrieval – eShow: Order forms and links will be available in the Exhibitor Service Kit

*NOTE: If you receive emails or phone call solicitations from any company other than those listed above, please disregard them as they are not associated with AAM 2025 or contact Shelon Atwater to confirm if the company is affiliated with AAM 2025.

Questions? Please Contact:

Shelon Atwater
satwater@aam-us.org

MuseumExpo Education

MuseumExpo Show Floor Presentations

30-minute time slots available, $1200 per session

MuseumExpo Solution Center Theaters will provide you 30 minutes of personal time with customers during exhibit hall hours. As an exhibitor this is an opportunity to engage with annual meeting attendees on the show floor to share solutions, best practices and what’s new in the museum industry. These 30-minute presentations are included as part of the Annual Meeting and MuseumExpo conference programming.

Available Wednesday and Thursday only. Presentations will be held in the exhibit hall.

Please contact Shelon Atwater for additional information.

Wednesday, May 7 timeslots:

• 11:30 am – 12 pm
• 12:30 – 1 pm
• 1:30 – 2 pm
• 2:30 – 3 pm
• 3:30 – 4 pm
• 4:30 – 5 pm

Thursday, May 8 timeslots:

• 9:30 – 10 am
• 10:30 – 11 am
• 11:30 am – 12 pm
• 12:30 – 1 pm
• 1:30 – 2 pm
• 2:30 – 3 pm
• 3:30 – 4 pm
• 4:30 – 5 pm

Theater presentations are on a first come first serve basis.

Promotional Opportunities

Attendee Mailing List

Many attendees plan ahead to decide which exhibitors they will visit at the meeting. Promote your presence to them before they make this decision with the AAM 2025 Attendee Mailing List. As a benefit of exhibiting at the 2025 MuseumExpo your company is entitled to one complimentary attendee mailing list to promote your company’s participation, products, and services.

The Attendee List includes each attendee’s name, organization, title, and mailing address. E-mail addresses are not included. 

Exhibitor Media Toolkit 

Let your customers and prospects know you will be exhibiting at the AAM Annual Meeting & MuseumExpo.  Place your company name in front of attendees long before they enter the Los Angeles Convention Center. The earlier you start, the more successful you’ll be at driving your target audience to your booth! Utilize the below resources to promote your participation.

Use the Exhibitor Toolkit to:

• Use sample email copy to start your pre-show outreach early to draw the right customers to your exhibit booth by sharing event information on your website, in newsletters, and email outreach.
• Use sample social media copy to join the online conversation before, during, and after AAM 2025 by posting on Facebook, Twitter, or LinkedIn and tagging your posts with the official hashtag #AAM2025
• Add promotional graphics to your AAM 2025 outreach

Sponsorship and Advertising Opportunities

Maximize your company’s presence at the event by taking advantage of available sponsorship and advertising opportunities.