Note: This page is intended for use by concurrent session presenters and moderators only. Keynote and Featured speakers will receive separate correspondence regarding presentations.

Presenter Prep

The Presenter Prep room is located in Phoenix Convention Center, Room 132 BC.  All annual meeting presenters are required to check in at least 2–4 hours prior to scheduled presentations to meet with audio-visual staff, discuss session concerns, review presentations, meet-up with co-presenters, provide handouts, and more.

MuseumExpo Solution Center Theater and Technology Innovation Theater presenters do not need to check-in to Presenter Prep.  You can go directly to the theater and load your presentation on that laptop.

Presenter Prep Hours:
Saturday, May 5Noon - 5:30 p.m.
Sunday, May 67:30 a.m. - 5:30 p.m.
Monday, May 77:30 a.m. - 5:30 p.m.
Tuesday, May 87:30 a.m. - 5:30 p.m.
Wednesday, May 97:30 a.m. - 1:00 p.m.

Presenters and moderators are eligible to receive a discounted full conference registration rate.  Complete a registration form and return it to

If you are only attending your session, you can go straight to Presenter Prep to pick up your temporary badge.  This badge allows you complimentary entrance to your session only. You will not be admitted into MuseumExpo or other conference sessions or events.

If you paid the full conference rate, please contact to request a refund on the difference between the two rates.

Housekeeping Slides

All presenters should include a housekeeping slide at the beginning of their presentation.  The housekeeping slide is already inserted into the AAM branded PowerPoint template.  Presenters are free to utilize just the housekeeping slide or the full branded layout.


All presenters and session organizers should review the Towards a More Accessible and Inclusive Presentation webinar. View slides and a summary of the presentation.

Room Sets

Note that room sizes vary and setups are subject to change.

The standard audio visual set is as follows: projector, screen, laptop, (2) wireless microphones, (1) audience microphone.  An additional microphone will be added for sessions that include over (1) Moderator and (3) Presenters.