#AAM2022 FAQ

#AAM2022 FAQ

AAM’s Annual Meeting & MuseumExpo is the only event of its scope and scale. It brings together museums of all types and sizes—from art and history museums to zoos and botanic gardens—to share ideas and make connections that are transformative. It’s a place where all museum professionals learn from one another, create partnerships, and leave inspired to make an impact on their museums, communities, and the world.

Registration for the 2022 AAM Annual Meeting & MuseumExpo (#AAM2022) is now open. Please review the FAQ below for more information. We look forward to seeing you at #AAM2022 in Boston May 19-22!

General
Registration
Call for Proposals & Program
MuseumExpo & Exhibitors

General Questions

What are the dates and the location for the 2022 AAM Annual Meeting & MuseumExpo?

The 2022 AAM Annual Meeting & MuseumExpo is taking place May 19-22, 2022 at the Boston Convention and Exhibition Center at 415 Summer St, Boston, MA 02210.

What are the current health and safety protocols for #AAM2022?
We are following the city of Boston’s current health and safety protocols.

Update 5/3/22: On February 18, Boston lifted its vaccination requirements for indoor venues. While Boston has also lifted indoor masking requirements, at this time, we are highly recommending all attendees wear masks while in the convention center when not eating or drinking. All AAM staff members and volunteers are required to mask while indoors unless eating or drinking. KN95 masks will be available to attendees as needed.


Will there be a virtual option for the 2022 AAM Annual Meeting & MuseumExpo?

There will not be a virtual option for the 2022 AAM Annual Meeting & MuseumExpo. Successfully executing a hybrid meeting for a conference of our size and scale would, according to industry standards, increase expenses by 100-150%; this is the equivalent to conducting two separate events simultaneously, each with their own logistics, expenses, and staffing needs (for example, the cost of internet service alone is exorbitantly high at convention centers). We work hard to keep registration costs as low as possible for our attendees, and while adding a virtual component may seem like it would allow more people to attend at lower costs, in reality, it could result in a conference that is unaffordable to many.

What is the theme for the 2022 AAM Annual Meeting & MuseumExpo?

#AAM2022 will center on four key focus areas: Museums in Society, Organizational Culture, Innovation, and Financial Wellness; as opposed to organizing under a single theme, enabling you to customize an experience that’s right for you.

What’s new at #AAM2022?

Focus Areas and Key Topics

Designed to catalyze new opportunities, advance innovation, and foster an environment for creating solutions to our field’s most pressing challenges, #AAM2022 will center on four key focus areas: Museums in Society, Organizational Culture, Innovation, and Financial Wellness; as opposed to organizing under a single theme, enabling you to customize an experience that’s right for you.

New Session Formats

Each of the focus areas will coalesce around an inspirational keynote followed by sessions designed for you to dive deeper with peers and come away with practical tools and techniques. New interactive session types will foster higher levels of collaboration and connection with other professionals of the same and different disciplines, all with the same drive to power the future of the field.

NeighborHubs

To create more opportunities to make new connections, NeighborHubs will be placed throughout the convention center and arranged by job function and areas of interest. Meet up at over ten different NeighborHubs for casual conversations or to take session discussions even further with your peers.

Show Your Badge Program

Show your #AAM2022 badge at many of Boston’s amazing museums for free or discounted admission. A full list of participating museums, dates, and times will be available on our website and in the mobile app in the coming months.

Shop the MuseumExpo

This year, #AAM2022 is co-locating our MuseumExpo with the Museum Store Association. For the museum store aficionado, check out the shopping experience that only MSA can create in our shared Expo.

What steps are being taken to make #AAM2022 accessible?

While registering, you will be prompted to indicate any accessibility needs. This includes sign language interpreters, wheelchair accessibility (i.e. ramps, or lifts), or reserved seating in session rooms. We will follow up with you prior to the meeting to provide resources or obtain more information.

If you require an aide or personal assistant to help you navigate the Annual Meeting and MuseumExpo, we will register your aide as a complimentary guest. Email AAM@xpressreg.net or call 774-247-4021 to add an aide to your registration.

Additionally, there will be clearly marked assigned gender-neutral bathrooms throughout the Boston Convention Center. For more information about general accommodations and wheelchair or scooter rentals, visit our accessibility page.

#AAM2022 Registration

When will registration open?

Registration is now open and is open through May 22.

I already registered. How do I get my badge?

You will receive a QR code by email ahead of the Annual Meeting that can be used to scan and pick up your badge at the Badge Pickup kiosks in the North Lobby at the Boston Convention and Exhibition Center. Staff are able to assist you during the registration hours listed below:

Thursday, May 19: 7:00 am – 5:00 pm
Friday, May 20: 7:00 am – 5:00 pm
Saturday, May 21: 7:00 am – 5:00 pm
Sunday, May 22: 7:00 am – 11:30 am

How do I register for events?

If you have not yet registered for the Annual Meeting, you will be able to register for ticketed events during your registration process. Space is limited in ticketed events, so register today to save your spot.
If you have already registered for the Annual Meeting and need to add ticketed events to your registration, you can do so by following these steps:

  1. Log in with your badge number (in your confirmation email) and email address to access your registration
  2. Click the upgrade button
  3. Click the upgrade button once more
  4. Add event tickets to your registration
  5. Click continue and check out
  6. You’re all set!

Can I purchase event tickets for someone who is not attending the Annual Meeting?

Because we have a limited number of tickets available for events, we are limiting ticket purchases to registered attendees only.

Can I purchase event or workshop tickets without registering for the Annual Meeting?

No, an #AAM2022 badge and ticket are required to attend any pre-conference workshops and events.

How much does registration cost this year?

Registration rates can be found on our website, here. AAM Tier 3 museum, Professional, Retiree, and Student Members, receive discounts on Annual Meeting registration. If you need to double-check your membership status, you can do so here.

Registration rates have not increased since 2019 and are at the lowest feasible rate, including an Early Bird registration rate through March 11. Registration pricing is determined based on a number of factors including the costs of the 2022 Annual Meeting & MuseumExpo and the needs of our field during this time. As a nonprofit organization, proceeds from the AAM Annual Meeting also help fund our year-round work, such as advocating for critical support for museums and museum professionals which in 2020 and 2021 resulted in the inclusion of museums in billions of dollars of federal financial relief and offering thousands of free and low-cost programs and resources to museum professionals, including over 600 COVID-19 response resources. If you are unable to afford the full cost of registration, there are additional opportunities for subsidized registrations. You can learn more about these options here.

Is one-day registration available?

Yes, one-day registration is available for May 20 and 21. You can find all registration pricing information on our website, here.

When does Early Bird registration end?
March 11

Are there discounts for group registration?

Yes. Groups of 5 or more from Tier 3 museum member organizations receive $70 off each individual registration if they register by May 5. Group registration is only applicable to registrations for the full conference and can’t be used for one-day registration.

To register your group, send an email to membership@aam-us.org with the name of your museum, the number of people you would like to register, and the point of contact, if not yourself. Once your request has been processed, you will receive an invoice. After your invoice has been paid, you will receive promotional codes for your staff to register.

Please note that we are not able to process event tickets as part of group registration. Once event tickets are available to attendees, they must be purchased and added to registrations on an individual basis. More information on event tickets will be available soon.

Not a Tier 3 member?  Please contact membership@aam-us.org to find out how you can save on registering your group. 

When does registration close?

There is no deadline to register for #AAM2022. However, the Early Bird registration rate deadline is March 11 and the deadline to receive discounts on group registration is May 5.

I transferred my registration or the balance of my registration from 2020 or 2021 to the 2022 AAM Annual Meeting & MuseumExpo. What should I do next?

Thank you for transferring your registration to the 2022 Annual Meeting & MuseumExpo! Our registration vendor will follow up with you to provide you with more information about how to register with your credit. If you have any questions, please contact our meetings team.

Are scholarship opportunities available?

Yes! We have fundraised for 35 scholarship opportunities that provide complimentary access to the 2022 AAM Annual Meeting & MuseumExpo, a $750 travel stipend, and tickets to two networking events. Scholarship applications have closed. If you are able to support access to the Annual Meeting through the scholarship program, please consider making a donation on our website here.

Will there be a discounted rate for those who are unable to pay the full registration price again this year?

Yes. Using funds raised with help from the Local Host Committee, we are offering discounted registrations for up to 100 museum professionals who live or work in the Commonwealth of Massachusetts, with preference given to museum professionals who are members of an under-represented community or lack access to funds for professional development. This program will offer recipients full access to the four-day conference and a ticket to the AAM party for the deeply discounted rate of $100. Applications for discounted registrations are now open. Registrations are awarded on a first-come, first-serve basis with preference given to museum professionals who are members of an under-represented community or lack access to funds or support for professional development. Applications received on or before March 31 will be notified of a decision by April 5. Applications received after March 31 will be taken into consideration and will be dependent on the number of remaining awards.

If you are able to support access to the Annual Meeting for colleagues who are unable to afford the full cost of registration, please consider making a donation for discounted registrations and scholarships on our website here.

Can I make a donation towards opportunities for those who aren’t able to afford the full cost of registration?

Thank you for your generosity! Yes, you can make a donation towards discounted Annual Meeting registrations and scholarships by visiting our website, here.

Why do you charge for your conference?

Every year, we look forward to bringing an impressive cross-section of the museum field together for our Annual Meeting & MuseumExpo.  We learn so much from each other, and we make valuable interpersonal connections that are critical for moving our field forward.

A national conference of our size costs over $3 million over several years (in vendor fees, convention fees, AV, software, events, transportation, staff, etc.), and up to $950 per attendee. The average amount paid by attendees directly is $358—only about a third of the real costs. We understand not everyone is able to afford the registration fee, and each year, we offer many free or deeply discounted registrations through scholarships and other opportunities.

We also know that to meet our full potential, our Alliance needs to hear from the broadest possible spectrum of people who work in our field – from emerging professionals to senior leaders, from large and small museums, and from a diverse array of individuals, particularly those in groups that are underrepresented in our field. For some, the costs of attending a conference may put this rewarding experience out of reach, and that means a lost opportunity not only for these professionals but for our field as a whole.  The more voices we can include, the better our results in tackling the challenges for our field and our future.

That’s why we’re always looking for ways to make our Annual Meeting & MuseumExpo more affordable, both by creating opportunities to lower your costs and by increasing available scholarship funds. For our 2022 Annual Meeting & MuseumExpo, we have not increased registration rates from our last in-person meeting in 2020, have made select networking events free, and are providing the following opportunities:

  • Scholarships: Each year, we fundraise and work hard to support attendance by a broader cross-section of the museum field.  We are currently fundraising for 35 scholarship opportunities that provide complimentary access to the 2022 AAM Annual Meeting & MuseumExpo, a $750 travel stipend, and tickets to two networking events. If you are able to support access to the Annual Meeting through the scholarship program, please consider making a donation on our website here.
  • Discounted registrations: Using funds raised with help from the Local Host Committee, we are offering discounted registrations for up to 100 museum professionals who live or work in the Commonwealth of Massachusetts, with preference given to museum professionals who are members of an under-represented community or lack access to funds for professional development. This program will offer recipients full access to the four-day conference and a ticket to the AAM party for the deeply discounted rate of $100. If you are able to support access to the Annual Meeting for colleagues who are unable to afford the full cost of registration, please consider making a donation for discounted registrations and scholarships on our website here.
  • Volunteer Opportunities: Our Annual Meeting & MuseumExpo is made possible in part through the work of our volunteers. In exchange for their work, volunteers receive a free registration to the full conference. The call for volunteers is now open.
  • #AAM2022 Community Journalists: Over the past few years, we have offered free registrations and a modest stipend to a group of museum professionals serving as social media journalists. This year, we’re opening up the program a little further to include and expand beyond social media coverage.

What is your cancellation and substitution policy?

A $75 processing fee will be applied to all cancellations and transfers. All cancellation and transfer requests must be made in writing to Convention Data Services (CDS) at aam@xpressreg.net. The Alliance is not responsible for cancellation or transfer requests that are incomplete or are not received. Cancellation requests received before April 15, 2022 will receive a 100% refund on registration and event fees, minus the processing fee. No refunds of conference registration or event fees will be granted after April 15, 2022.
Registrants who are no longer able to attend the meeting may request a substitution by submitting their request in writing to: AAM@xpressreg.net. The substitute must be from the same organization, and requests are subject to a $75 processing fee. Substitutions will be accepted until May 19, 2022. Upon receipt, the original registration rate and any event tickets purchased will transfer to the new attendee. Substitution requests will not be accepted after May 19, 2022.

#AAM2022 Call for Proposals & Program

Will there be a call for proposals for 2022?

The call for session and poster proposals has closed. Those who submitted proposals will receive notifications in January 2022.

If my session or poster proposal is accepted, will I receive a discounted presenter registration rate?

Yes, the presenter registration rate is $395.

One of my panelists is unable to attend the 2022 Annual Meeting in person, can they present virtually?

Unfortunately, we are unable to host hybrid presentations for the 2022 Annual Meeting. We hope to incorporate these capabilities in the future. We suggest pre-recording that panelist’s presentation and playing it as part of the in-person session.

When will the program be available?

The full program is now available.

#AAM2022 Exhibitors & Sponsors

When can I sign up for my booth and what are the rates?

MuseumExpo booth sales are now open. For MuseumExpo booth rates, please click here.

What is the booth assignment and priority point process?

Booth space for the conference is assigned in priority point order first – priority is given to previous exhibitors, and then on a first-come, first-served basis after all priority point assignments have been completed. Priority points are accumulated on a yearly basis using the following factors: MuseumExpo annual participation, booth size, and membership status.

Your company’s conference contact will be emailed an appointment in early January with the date/time of your phone appointment. For additional information on the priority point system, please contact Shelon Atwater; satwater@aam-us.org.

If I rolled over my booth payment from 2020 or 2021, do I need to do anything?
Yes, companies that rolled over their payment from MuseumExpo 2020 or MuseumExpo 2021 to MuseumExpo 2022 must still complete both the online application and the booth reservation process.  Your company contact will be sent an email with an appointment based on your company’s priority point status to select your 2022 booth space.

Where can I find the Exhibit hall floorplan? 
You can view the MuseumExpo floorplan here

What days are the exhibit hall open?

The exhibit hall will open beginning on Friday, May 20, 2022 and closes on Saturday, May 21, 2022. To view the full schedule at-a-Glance, please click here.