Note: This page is intended for use by concurrent session presenters and moderators only. Keynote and Featured speakers will receive separate correspondence regarding presentations.

Presenter Prep

The Presenter Prep room is located in America’s Center, Room 120.  All annual meeting presenters are required to check in at least 2–4 hours prior to scheduled presentations to meet with audio-visual staff, discuss session concerns, review presentations, meet-up with co-presenters, provide handouts, and more.

Presenter Prep Hours:

Saturday, May 6Noon - 5:30 p.m.
Sunday, May 77:30 a.m. - 5:30 p.m.
Monday, May 87:30 a.m. - 5:30 p.m.
Tuesday, May 97:30 a.m. - 5:30 p.m.
Wednesday, May 107:30 a.m. - 1:00 p.m.

Promote Your Session

Fill session seats and promote your presence using the AAM Speaker Toolkit.

Add this graphic to your e-mail signature and invite colleagues to participate. Include your session title, date, time and a link to the online program.

Create a buzz around your session by engaging in AAM social channels. Don’t just follow, but get involved in conversations and post information about your session. Drive attendance at your session by providing an inside look into what will be discussed.

  • Use the hashtag #AAM2017 on Facebook, Twitter and Instagram. View sample social media posts.
  • Join AAM Annual Meeting & MuseumExpo on Facebook and share updates on the Event wall
  • Share details and updates on your own social sites and link to your session in the online program


Presenters and moderators are eligible to receive a discounted full conference registration rate of $375 until the advance registration deadline on April 10. After the advance registration deadline, the onsite registration rate of $425 will apply. Alternatively, you may purchase a one day registration at the prevailing rate.

We are no longer offering complimentary one day registration. If you wish to attend your session only please email a request to You will be given a badge that allows you complimentary entrance to your session only. You will not be admitted into the MuseumExpo or other conference sessions or events.

Hotel/Travel Arrangements

The housing reservation deadline is Monday, April 10. Read information on booking your travel and housing. Presenters and moderators are responsible for all travel and housing expenses.


All presenters and session organizers are expected to review the webinar Towards a More Accessible and Inclusive Presentation and to take the necessary steps to ensure that their presentations are welcoming and accessible to everybody.

Presenter Agreement

Every presenter and moderator must sign a presenter agreement for each session in which you are participating. Presenter Agreements must be completed as soon as possibleFailure to complete a presenter agreement may result in removal of a presenter from your session.

Presentation & Handouts

The Presentation Upload Center is available.  All presenters and moderators should read the instructions and guidelines on uploading your presentation.  We recommend that you bring a backup copy of your presentation on a jump drive to the meeting.

Annual Meeting handouts are supplemental materials meant to complement session content. Conference attendees use the handouts as a way to capture the major issues addressed in a session. You may also choose to include a PDF version of your presentation as an additional handout.

Here are some helpful guidelines for creating meaningful handouts, as well as some examples from the 2013 Annual Meeting:

Presenter Trainings

Session Formats

Review Session formats to ensure you are prepared for the intended room setup and session structure.

View sample room setups for each format:

Note that room sizes vary and setups are subject to change.

The standard audio visual set is as follows: projector, screen, laptop, (2) wireless microphones, (1) audience microphone.

Presentation Tips

Review Presenter Tips to help you prepare for your session.

View our animated video with quick tips on Developing & Delivering Engaging Content.

Biographies & Photos

Presenter and moderator bios and photos are displayed within each session in the online program and mobile app. You may edit your bio or add a photo by editing your user profile.  Login and click “edit profile” at the top of the page and select the “my information” tab. Click “submit” to save changes. Visit your session in the online program to ensure that your photo is not distorted and that your bio is within the character limit.